How to Choose the Best Procurement Software: 14-Step Checklist

Procuring raw materials, manufactured goods, and other commodities and items is perhaps one of the most difficult and cumbersome tasks for every supply chain business. It doesn’t matter which industry the business belongs to because procurement challenges are almost similar and can bring down the business if not addressed immediately. This is why many businesses have integrated procurement software with their mainframe to manage the procurement channels, connect with the suppliers easily, and even control expenses.

However, with so many software programs available on the market, choosing the best one is next to impossible. If you do not pay attention to this, you might end up with the wrong procurement software, which can cause more damage to your business than good. This is why we have explained some factors to keep in mind while scrolling through different software programs and deciding which one will be best for your supply chain business.

Top factors to consider while choosing a procurement software

Although there are more than seven factors to consider when scrolling through different procurement software programs, we have listed the many primary attributes. This will help you narrow down the list and make a well-informed decision without any mistakes.

  1. Usability: the first and foremost thing you must consider is user interface, user-friendliness, and intuitiveness. If the software doesn’t have a user-friendly interface, it will become difficult for you to access its functions and operations.
  2. Mobile integration: if the software can be integrated with the mobile or is compatible with the mobile interface, it will become easier for you to handle all the procurement operations. You won’t always have to connect with the business system, even for meager operations.
  3. ERP integration: when you choose a source to pay software, it should have APIs with which you can integrate the ERP software easily. This will help you use the resources optimally without increasing overhead expenses.
  4. Faster implementation: if it takes months to implement a simple procurement software, it isn’t very sensible to continue with the same. This is because there is no backup that you can use for all these months. So, choose software that can be integrated within a short time.
  5. Real-time tracking: from tracking the budget to the delivery channel partners, the software should allow doing so based on real-time factors. This way, you can mitigate many business risks and improve the overall functions and performance of the programming channels.
  6. Digital audits: The program must have a digital audit portal if you choose to spend analysis or source-to-pay software. This way, you can easily regulate and monitor the expenses, orders placed, inventory and stocks, etc.
  7. Vendor management: another important feature the software should have is a vendor management portal where you can store all the important information sets of your suppliers, modify them accordingly, and even discover more suppliers according to your business requirements.


In this article, we have explained the most common and essential features every procurement software should have. Based on this, you can easily choose and proceed further to optimize the supply chain and make it more efficient and productive.